During the current Covid-19 restrictions there are some temporary modifications to the normal OOD/Box checklist. These are shown in red italics below:
The Clubhouse is currently out of bounds and the door is alarmed so must not be opened. The new alarm system requires a fob to unset it.
The Changing rooms should be opened but only for use of the toilets.
Everything the OOD/Box needs should be either in the upper steel cupboard in the boatshed or in the Smithy. Access to the boathouse is through the small boathouse door using the ’old’ Clubhouse key but if you don’t have an ‘old’ clubhouse key there is one in the keysafe on the wall under the Ladies changing room which may be opened with the usual combination.
The flags for the Club mast are in the upper steel cabinet and the Club triangular burgee should be hoisted to the masthead rather than any Flag Officer’s flag.
Those on OOD/Box duty should agree ‘who does what’ between themselves to be consistent with social distancing requirements etc. The OOD/Box must record all entries when the boats are afloat so that racers need not sign on in the Smithy. The Hooter should be used as the sound signal for all Start Sequence signals and for Shortening Course whereas the Alert should be used for finishing signals.
The normal OOD/Box checklist follows:
- Phone members on box and patrol boat duty to remind them
to turn up.
- At home, refresh memory on Racing Rules, Sailing Instructions.
- Get weather forecast
- Take waterproofs, wellies, warm clothing if cold.
- Make sure you have club key or know how to access it. If in doubt ask a Flag Officer or the Secretary.
On the Day
- Remember that safety is your prime concern.
- Assess the weather – use the Tamesis Club Weather Station – and your choice of course, and decide early whether two patrol boats are required. If so, ensure that a second crew is found and both boats are on the water and suitably deployed through the racing.
- Tamesis IV (the Dory) should be the primary patrol boat, Tamesis III is the secondary boat and also ideal for mark laying.
- Open gate, clubhouse, disarm security system.
- Open changing rooms, office, boatshed.
- Hoist Red Ensign (stored in blue chest in clubhouse) first to flagpole yard (sloping arm), then club burgee to topmast.
- Take starting equipment from office to starting box. Hoist orange flag at top of box flagpole and flag Y if personal buoyancy to be worn, except in Winter when personal buoyancy is mandatory.
- Bend on answering pennant (postponement), first substitute (general recall), flag S (shorten), flag P (preparatory) and class flags.
- Check hooter and loudhailer system work.
- If doing a Pursuit race make sure fog horn is working.
- Prepare race entry forms.
- Remove goose netting and ensure that the jetties are cleared of goose droppings.
- Brief patrol boat crew.
- Bail out bilges.
- Check enough fuel in tank, tow ropes, ladder (secured to boat), boathook, anchor, bucket, fire extinguishers, and oars on board.
- Check radios, confirm call signs.
- Load course marks from trolley in boathouse.
- Take entries.
- Welcome visitors. Introduce potential members to available officers, class captains.
- Try to find places for spare crews.
- Choose course from Blue Book.
- Always try for nearest to windward start.
- Put up course letters, mark rounding symbols, and number of rounds (too many rather than too few – you can always shorten).
- Get launch crew to set marks ensuring that inner distance mark leaves enough room for a rowing eight to pass through; go out with them if necessary.
- Keep check on time.
- Follow starting schedule in Blue Book.
- Start first handicap race at 10.30 and finish by 11.00 to start main race at 11.10.
- Give first signal 5 minutes before start.
- On Thursday evenings start all-in handicap at 19.15, National 18s at 19.17; finish leading boat soon after 20.00.
- Check all boats on water are entered.
- If boat(s) over line at start, make second sound signal and keep flag at half drop (club races) or display flag X (open meetings).
- Hail sail number(s) of boat(s) if possible.
- Hail when clear.
- If many boats over line, break out first substitute with two sound signals for general recall and set new start time behind all other classes.
- On race sheet enter position of each boat at end of each lap.
- Mark retirements against boat number.
- Decide in good time when to shorten course; two sound signals and S flag when class leader has rounded last mark.
- Finish all boats when they cross line in same direction whether lapped or not.
- Boats can finish either side of the inner distance mark.
- Record finishing order and times in final column of race sheet.
- Make sure all boats are in.
- Ask protester to fill in protest form (forms in office).
- Notify flag officer.
- Co-opt protest committee of three.
- Arrange hearing.
- Mark result on race sheet and give details to Sailing Secretary.
- Tidy box, secure halyards, put flags away, lock starting box door.
- Return kit to office.
- Replace all goose netting.
- When members have left club, take down flags, lock all windows and doors, re-alarm security system.
- Make sure car park is empty.
- Lock main gate.